Prop Gallery Events FAQ

Prop Gallery specializes in combining lush fabrics and special lighting effects, exquisite centerpieces, floral arrangements, and one of a kind décor to create the WOW factor for each event, every time. We do not hesitate to bring in other vendors for accenting the party with proper linens, pillows, silver and specific hardware for the event.

Can’t find what you’re looking for online or in our warehouse? Not to worry! Prop Gallery will custom fabricate your prop when feasible. Other options include purchasing, or renting the prop for your event from a third party. We will coordinate the details, and you will be kept in the loop regarding costs every step of the way.

A $2,000 minimum (which includes delivery, installation and removal) for inventory supplied by Prop Gallery is required. Please discuss your particular situation with Prop Gallery should you have a special circumstance.

Our design team works with you in defining your perfect vision, or crafting a vision based on your imagination. Defining the components to have the party to come life within the concept takes planning and preparation! A variety of options will be presented in the proposal:

1. Color palette and accentual props and décor.

2. Suggested placement for décor within a provided floor plan.

3. Knowledge regarding local fire regulations, capacity limitations, and ADA codes. The original design proposal, a site visit (if required), and 2 revisions are included in the design fee.

Prop Gallery reserves the right to charge a design fee of $750 for a major event. The fee is based on the amount of work, coordination with third party vendors, availability of floor plans, amount of time for creation of themes, and amount of square feet involved. No customer will be charged the fee without a great deal of discussion in advance.

Weekends and Holidays book up quickly! A reservation can be made 18 months in advance. All events require a 50% deposit to secure the date for your event. The balance due is 30 days prior to the actual event taking place.

Client will get a full refund of the deposit if written cancellation notice is received 90 days prior to the reserved date. The entire deposit will be forfeited if later than 90 days. Custom props designed for your event will be paid in full regardless of cancellation.

Yes! Details can be discussed on site with the installation lead. A change order form will be signed by the client, or the client's appointed decision maker. Additional changes on site often are priced at a premium based on the inconvenience for the crew. They may not be able to give an absolute price of what will be charged depending on what is being asked of them.

Your Prop Gallery Event Designer will walk you through all stages of room design, prop selection, colors, rentals and custom making of props. 30 days prior to your event, our Production Manager will confirm all event logistics. 7 days prior, you will be advised of your on-site Installation Lead for direct communications as your party is coming to life.

Client's are billed at 120% of cost for damaged items. Alcohol spills, grease, dirt and torn fabric are some of the more common occurrences. Outdoor events during the late fall, winter and early spring are difficult in the Seattle area because of wind and regular rain. Your Event Designer will guide you on your requested props and how they might hold up during bad weather, however, the final decision to be out of doors will be left to you. All items must be returned regardless of its condition.